Introduction:
SECURE Recruitment Ltd understands that Your Privacy is Important to You and that you care about How Your Personal Data is Used. We Value the Trust our Users & Customers place in us when they give us Access to their Personal Data.
Our Registration Reference: with the Information Commissioner’s Office (ICO) in the UK, is ZB698150
This Privacy Policy Describes How We Work to Maintain That Trust & Protect That Information.
 | Our Privacy Policy Details How We Collect, Use & Disclose the Personal Data & Non-Personal Data We Collect From and About You When You Access or Use our Website, Online Community or Interact With Us on the Phone or in Person:
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| This Privacy Policy applies to the Personal Data of various Categories of Individuals, including Candidates, Clients, Suppliers, People Whose Data We Receive, Website Users etc. | |
| We Adhere to Relevant Data Protection Legislation, including But Not Limited to the General Data Protection Regulation (Regulation (EU) 2016/679) (the “GDPR”), the UK GDPR, and the Data Protection Act of 2018. When we mention the GDPR in this Privacy Policy, we are referring to both the GDPR & UK GDPR |
| We Regularly Update Our Privacy Policy to Reflect any Changes in our Data Practices. To stay informed, please visit this page, where we will post any amendments | |
| If you find any aspect of our Privacy Policy unsatisfactory, you may have Legal Rights. We have described these rights in this Document, otherwise you can Contact our DPO when unclear about any aspect of this Policy. |
| We are Committed to Complying with Our Legal Obligations while Safeguarding Your Data Privacy Rights. Your Privacy is of Utmost Importance to Us |
How To Use This Privacy Policy:
Our Privacy Policy provides Essential Information about How We Handle Your Personal Data. More importantly, it Outlines your “Rights” in relation to this data. For instance, you have the Right to Request Deletion or Confirmation of the Information we hold about you at any time. Additionally, you can Withdraw any previously given consents and Lodge a Complaint with our Data Protection Officer or a Supervisory Authority if you’re dissatisfied with our actions.
Personal Data We Collect From Candidates:
Based on Relevant Circumstances & Local Laws, we Collect Certain Information to Evaluate How We Can Assist You. If we believe you might be interested in Our Services or Could Benefit from them, we Tailor Employment Opportunities to Your Circumstances & Interests. In jurisdictions where Restrictions Apply, We Process Data Only as Permitted by Law.
| Key Identification & Contact Information: |
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| Education & Employment Information: |
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| Financial Data: |
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| Special Categories of Data: |
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| Criminal Conviction Data: |
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| Automatically Collected Information: |
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| Information That Others Provide About You: |
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HOW DO WE COLLECT YOUR PERSONAL DATA?
We collect Candidate Personal Data through the following ways:
HOW DO WE USE YOUR PERSONAL DATA?
| How Do We Process Candidate Personal Data | Type of Personal Data Processed | Legal Basis for Processing | Retention Period |
| Register & Manage Candidates on Our Website & Online Community: | We Collect, Analyse, Process & Store your Account Registration and Management Data – including Log-In Credentials, First Name, Last Name, Email Address, etc. This also includes Information we get via Google or LinkedIn | Account Management Data is Processed as Part of Performance of a Contract. | Account Lifetime or 4 Years |
| Website & Community Activity: | We Collect, Analyse, Process & Store Activity Data On Our Website & Community, where you Click, Scroll, Hover Over, or Otherwise Interact With, When and for How Long the Activity Occurred. | We Rely on Our Legitimate Interests to Understand How Users Interact With and Use Our Site & Community Activity Data is Monitored to Prevent Malicious & Fraudulent Activity, or Spam on our Sites as Part of Performance of a Contract. | 4 Years |
| Recruitment Services: | We Collect, Process & Store Candidate Data to Provide & Facilitate Recruitment and helping you secure the best suited role. These including:
| We base our Recruitment Services on Legitimate Interests, as it benefits both us and you. Additionally, if you are entering or about to enter a Contract with us, we may rely on the Performance of Contract legal basis | |
| Communications & Engagement: | We Collect & Process Candidates’ Data while Communicating with Candidates via our Website, by Email or via our Community:
| We will Rely on Legitimate Interests, Namely it is in our Interests and Your Interests to | 4 Years |
| Payroll & Invoicing: | We Collect, Process & Store Candidate Data to Facilitate Payroll & Invoicing. This includes:
| If you are Entering into or about to Enter a Contract with us, we may rely on Performance of a Contract as our legal basis | 4 Years |
| Marketing Activities: | We Use Candidate Key Identification & Contact Information to Market: Our Recruitment Services, Networking & Security Webinars & Events. | The legal basis that we rely on in this regard is Consent – soft opt-in consent. | 4 Years |
| To Establish, Exercise or Defend Legal Claims. | The Actual Information Used Depends on the Factual Circumstances, but could include but not limited to any of the following:
| For these purposes we rely mainly on Legitimate Interests or Legal Obligation. We May Also Seek & Receive Legal Advice should we need it to Protect Ourselves and Other Clients. | 4 Years |
Equal Opportunities Monitoring: We are Dedicated to Aligning our Recruitment Processes with our Equal Opportunities’ Obligations. As part of this commitment, we will Process Sensitive / Special Category Data about you. When Appropriate and In Compliance with Local Laws, we use this Information in an Anonymised Manner to monitor our adherence to our equal opportunities policy | To Fulfil our Equal Opportunities Obligations, We May Process & Analyse:
| For this purpose, we will Obtain Your Explicit Consent Before We Collect Your Data in this way, especially | 4 Years |
| Profiling (Manual) | We Do Not Undertake Automated Decision Making or Profiling. A Person will always be involved in the Decision-Making Process. | For these Purposes we Rely Mainly on Legitimate Interests | 4 Years |
| How Do We Process Client & Supplier Data | Type of Personal Data Processed | Legal Basis for Processing | Retention Period |
Account Management To Provide our Clients with the Best Service Possible. We May Store Your Personal Data and /or the Personal Data of Individual Contacts at your Organisation | We Collect, Analyse, Process & Store your, First Name, Last Name, Email Address, etc. This may also include Keeping Records of Our Conversations, Meetings, Registered Jobs & Placements on our Database. | Account Management Data is Processed as Part of Performance of a Contract. | 4 Years |
| Establish, Exercise or Defend Legal Claims | The Actual Information used depends on the Factual Circumstances, but could include but not limited to any of the following:
| For these purposes we rely mainly on Legitimate Interests or Legal Obligation. We may also seek and receive Legal Advice should we need it to protect ourselves and other Clients. | 4 Years |
| Facilitate Payment for Services | We Collect, Analyse, Process & Store your, First Name, Last Name, Email Address, Company Name, etc. This may also include Banking and Invoicing Information etc | 4 Years |
Who Do We Share Your Data With?
Sharing Your Data With Employers:
SECURE Recruitment Facilitates the Transfer of a Candidates Personal Data to Employers, following Instructions from both the Candidate & Employers. These Transfers occur during the Job Search, Application & Interview Process. The Employer Processes this Candidates Personal Data in accordance with SECURE Recruitment’s Terms and the relevant Employer’s Policies. Additionally, this Transfer may involve Sharing Your Application and Other Candidate Details, such as Contact Information, Educational & Employment Information, Financial Information, Special Categories of Information and Information about Criminal Convictions if required for the role.
Sharing Information From Employers With Candidates:
SECURE Recruitment shares relevant Employer-Related details with our Candidates. This includes posting Job Ads, Company Pages & Salary Information on the Sites, as well as publishing Job Listings. Additionally, we provide Candidates with Information about an Employer’s activity. This can include the Name of the Employer Representative, the Employer’s City / State Location, and whether the Employer has taken any action regarding a Candidates Resume or Application (such as Opening, Viewing, Responding or Deciding). We do this to assist Candidates in evaluating Employment Opportunities. As an Employer using our Services you agree that we may Share this Information with the Candidate.
Sharing Information With Third Parties & Service Providers:
We Engage Third-Party Services to Support Our Operations, Enhance Our Website and Optimise User Experiences on our Website and within Our Community. By Using Our Website & Community, You Acknowledge that SECURE Recruitment collaborates with these Third Parties.
Their role includes Collecting, Processing & Analysing your interactions on our Website, providing the technology that drives our Online Community. This encompasses areas Visited, Viewed Content, Input Information, Clicks, Scrolls & Other Interactions. We use this Data to improve our services and help you find jobs. All Information Transfers to Service Providers adhere to appropriate Data Agreements & Legal Mechanisms, even for cross-border data transfers to Mighty Networks who provide the Platform that drives our Community.
Security – Learn How We Protect & Secure Your Personal Information:
SECURE Recruitment and our 3rd Party Provider, Mighty Networks who host our Community are both committed to Protecting the Security of your Personal Information.
We Employ Robust Security Measures to Safeguard your Personal Data. We use Security Technologies, Contractual Clauses, Industry Leading Standards (such as already Certified Cyber Essentials & also currently working towards ISO 27001 Policies & Procedures) which are used to Help Protect your Personal Information from Unauthorised Access, Use, or Disclosure.
You can find out more about Mighty Network’s Privacy Policy right here on https://www.mightynetworks.com/policies and about their Security from their Trust Centre right here on https://trust.mightynetworks.com/
Mighty Networks are GDPR Compliant, Full Details can be found here https://www.mightynetworks.com/gdpr meaning they Handle your Personal Data & Privacy in Alignment with the latest GDPR Regulations. They Operate their Servers through Amazon Web Services, Situated in Virginia, United States. This Infrastructure Maintains Robust Security & Privacy Safeguards In Accordance with GDPR Standards.
Our Commitment is to Enhance Your Security by Protecting the Information Covered by this Policy against Loss, Misuse, Alteration or Unauthorised Access. We Regularly Assess Vulnerabilities in our Systems & Network to Ensure the Safety of Your Personal Data.
How We Use Cookies & Tracking Technologies?
Our Website Uses Cookies to distinguish you from other Users of our Website. This helps us to provide you with a good experience when you Browse our Website and also allows us to improve our site.
Cookies are Files that are recorded in Temporary Internet Folders on your PC. They’re a useful tool as, by recording the way you use our Site, they enable us to get to know you better. For example, we’re able to recognise you when you return to the Site, Identify your Preferences so as to provide you with a more personalised service and speed up searches that you conduct when visiting.
You Don’t Have To Accept Them. Most Browsers allow you to Refuse Cookies by Activating the relevant Setting (Please Check the Help Menu of your Browser for More Details) however, selecting this setting may mean that you are unable to access certain parts of our Site.
Please Note that unless you have Adjusted your Browser Setting so that it will Refuse Cookies, our System will issue Cookies when you log on to our Site.
Further Detail on Cookies:
Cookies are Text Files containing small amounts of Information which are Downloaded to your Device when you visit a Website. Cookies are then sent back to the originating Website on each subsequent visit, or to another Website that recognises that Cookie. Cookies do lots of different jobs, like letting you Navigate between Pages efficiently remembering your Preferences, and generally improve your Website Experience.
We can split Cookies into x4 Main Categories:
Category 1: Strictly Necessary Cookies: These Cookies are Essential in order to enable you to move around the Website & Use its Features, such as Accessing Secure Areas of the Website. Without these Cookies Services you have asked for, like Registering for Job Alerts, cannot be provided.
Please Be Aware Our Site Uses This Type of Cookie.
Category 2: Performance Cookies: These Cookies Collect Information about how Visitors use a Website, for instance which Pages Visitors go to most often, and if they get Error Messages from Web Pages. These Cookies don’t collect information that Identifies a Visitor. All Information these Cookies collect is Aggregated and therefore anonymous. It is only used to improve how a Website works.
Please Be Aware Our Site Uses This Type of Cookie.
Category 3: Functionality Cookies: these Cookies allow the Website to remember choices you make (such as your username and password) and provide enhanced, more personal features. These Cookies can also be used to remember changes you have made to text size, fonts and other parts of Web Pages that you can customise. They may also be used to provide services you have asked for such as watching a video or commenting on a blog. The information these Cookies collect may be anonymous and they cannot track your browsing activity on other Websites.
Please Be Aware Our Site Uses This Type of Cookie.
Category 4: Marketing Cookies: This Website uses a Minimal Amount of Marketing Cookies to track your Online behaviour and preferences. These Cookies can share that information with other organisations or advertisers. These are persistent Cookies and almost always of Third-Party Provenance.
Please Be Aware Our Site Uses This Type of Cookie.
By Using our Website & Online Services, you agree that we can place these Types of Cookies on your Device.
The Table Below shows the minimal amount of Non-Essential Cookies such as Performance, Marketing & Functionality Cookies in use on Our Website.
| Name of Cookie | Purpose | Category |
|---|---|---|
| TawkConnectionTime | This Cookie is set by Tawk.to which is a Live Chat Functionality. The Cookie is used to Remember Users so that previous Chats can be linked together to provide better and improved service. | Performance |
| _ga_# | The ga# Cookie is a Specialised Tracking Tool created by Google Analytics. It helps Website Owners Measure & Analyse User Interactions with their Site Content. By distinguishing Unique Users, it aids in Improving the User Experience | Marketing |
| _ga | The _ga Cookie is a Specialised Tracking Tool created by Google Analytics. It helps Website Owners Measure & Analyse User Interactions with their Site Content. By distinguishing Unique Users, it aids in improving the User Experience | Marketing |
| twk_idm_key | The twk_idm_key Cookie is a Session Cookie that’s added only if no twk_uuid is found. It serves Concurrency Control, Managing Connection Requests when Multiple Pages are open simultaneously. Once the Page is Closed, this Cookie is Destroyed | Functionality |
| twk_uuid_# | The twk_uuid_propertyId Cookie Tracks Unique Visitors to a Website using Universally Unique Identifiers (UUIDs) composed of randomly generated 128-Bit Numbers. This Dynamic Cookie changes based on Property ID Values | Functionality |
| twk_# | The twk_# Cookie is a Session Cookie that is added only if no twk_uuid is found. It is Destroyed once the page is closed. Its purpose is Concurrency Control. If Multiple Pages are open at the same time, then Multiple Connection Requests will be made at the same time. | Functionality |
| wp-settings-time-0 | The wp-settings-time-0 Cookie is used by WordPress to Store User Preferences. Specifically, it customises your view of the Admin Interface and potentially the Main Site Interface. The number at the end of the Cookie corresponds to your Individual User ID from the Users Database Table. Its purpose is Functional, and its Expiration Period is One Year | Functionality |
| wp-postpass_# | The wp-postpass_# Cookie is Generated by WordPress when a User Logs in to a Password-Protected Page. It Stores the Password hash as a Cookie. It is impossible to retrieve the password from the Cookie, and any changes to the password invalidate the Cookie. By Default, this Cookie remains valid for 10 Days after creation | Functionality |
| wordpress_7bfe5fa7de140130fb7059140abd7e86 | The wordpress_[hash] Cookie is Generated by WordPress when a User Logs in to a Password-Protected Page. it uses the Cookie to store your authentication information. The Cookie contains hashed data (not your actual password) to maintain security. This Cookie remains valid for 10 Days after creation | Functionality |
| wordpresspass_7bfe5fa7de140130fb7059140abd7e86 | The wordpresspass_ Cookie is used by WordPress for password-protected pages. When you visit a password-protected page, WordPress sets the wp-postpass_[hash] cookie. This Cookie stores the hashed data (not the actual password) you entered to access the protected content. This Cookie remains valid for 10 Days after creation | Functionality |
| wordpressuser_7bfe5fa7de140130fb7059140abd7e86 | The wordpressuser_ Cookie is used on WordPress websites to store authentication details for users who have Registered Accounts. When a user logs in, WordPress creates this Cookie to store their authentication information. Cookie contains hashed data (including a portion of the hashed password) to ensure a valid session. | Functionality |
We do have Links to other Websites and once you access another site through a link that we have provided it is the responsibility of that site to Provide Information as to Privacy and How They Use Cookies on the respective site.
In summary, some of the Cookies are Strictly Necessary for the Functionality of the Site while others are Used to Enhance the Performance and Improve Your User Experience. You Can Change your Cookie Preferences via our Cookie Consent Manager here.
You can find more Information about Cookies by visiting www.allaboutcookies.org or www.youronlinechoices.eu Google also have a brief video which explains the use of Cookies.
Logging From Third–Party Website:
If you don’t already have a SECURE Recruitment Account but Log In using a Third-Party Service like LinkedIn or Google, a SECURE Recruitment Account is created using the same Email Address associated with your LinkedIn or Google Account. When you agree to share this information with us, LinkedIn or Google will Authenticate you and redirect you to our Platform. It’s important to note that when you log in via your LinkedIn or Google Account, they use Cookies for Authentication.
By Accessing our Website or Community with your LinkedIn or Google Account, you acknowledge that certain Personal Data will be shared for Authentication Purposes, allowing you secure access to our services. If you no longer want to share data from your LinkedIn or Google Account with us, adjust your Account Settings accordingly. Information passed from LinkedIn or Google to us is considered part of your SECURE Recruitment Account Information.
You can Disconnect your LinkedIn or Google Account from SECURE Recruitment at any time by Adjusting Your Privacy Settings on those Platforms. Additionally, LinkedIn or Google May Request Permission to Share Other Details, such as your Name, Profile Picture & Email Address. Once You Grant This Permission, the Requested Information will be Shared With Us and Used to Enhance Your Experience, including Populating Your SECURE Recruitment Profile. This Shared Information Remains Associated with your SECURE Recruitment Profile until you Modify or Delete it
Do We Resell You Data To 3rd Party Services?
The Information You Share With Us is Strictly Confidential and help in trust with us. We “DO NOT SELL” your Personal Information to a 3rd Party Provider or Vendor.
What Are Your Personal Data Subject Rights?
As a User of our Website or Community, you have certain Personal Data Rights. These rights apply to All Users, regardless of location, with some limitations outlined in our Privacy Policy. However, these rights are specifically granted to Human Account Holders and are Not Available to Employers or other Legal Entities, except as Required by Law. If Permitted by Law, a Third Party can make a request on your behalf.
We Verify All Requests via Email before Acting, and We Reserve the Right to Deny Requests if we cannot satisfactorily Verify Your Identity. This Policy also applies to requests submitted on your behalf by someone else.
The Right to Rectify Your Personal Data:
You have the Right to Rectify (Update or Correct) your Personal Data. You can Modify much of your Personal Data by Editing your Account Profile Information directly on our Website or Community Profile.
You may also make a Formal Request to have SECURE Recruitment rectify any Inaccurate, Incomplete, or Outdated Personal Data on your behalf by sending an email to sanah@secure-recruitment.com
The Right of Access To & Portability of Your Personal Data:
You may make a Formal Request to access (also referred to as the “Right To Know”) your Personal Data by sending an email to sanah@secure-recruitment.com You are able to access much of your Personal Data by viewing it directly in your account.
You have the Right to Request that we Disclose the Personal Data we Collect, Use, Disclose or “Share” about you. We will provide your Personal Data to you in a Portable Format. This enables you to take your Data from us in an Electronically Usable Format and to Transfer Your Data to Another Party in an Electronically Usable Format.
The Right to Delete Your Personal Data:
You have the Right to Request that we Delete your Personal Data, also known as the “Right to Erasure”. You can Delete much of your Personal Data by removing it from your account directly. If you wish to exercise your Right to Delete, you may also Request that we Delete your Personal Data by sending an email to sanah@secure-recruitment.com
By making a Personal Data Deletion Request, we will Permanently Close & Delete your Account & Remove Access to your Profile on our Website & Community.
Where SECURE Recruitment uses a Third-Party Vendor to Process Personal Data controlled by us, we will pass on your request to these Vendors and make reasonable requests to Inform Other Controllers of your Personal Data of Your Request.
We may not always be able to comply with your request immediately – for example, if we need to retain your Personal Data for a certain period for Legal Reasons, or for the Purposes of Defending a Legal Claim.
You have the right to Object To and to Request the Restriction of the Processing of Your Personal Data.
Where we rely on Legitimate Interests as a Legal Basis to Process your Personal Data, you can Object to this processing and Request that we no longer process your Personal Data in this way, unless we have compelling legitimate grounds which override your rights.
You also have the Right to Object to Automated Processing including Decision-Making & Profiling, which produce a legal effect or similarly significant effects.
If you wish to make a formal request to object to or restrict the processing of your Personal Data, please email sanah@secure-recruitment.com
The Right to Withdraw Consent:
Where we rely on your Consent as a lawful basis to process your Personal Data, you have the right to Withdraw Your Consent at any time. Instructions on how to Withdraw Consent will be explained to you at the time that you are asked to provide your Consent.
You may also Contact sanah@secure-recruitment.com to inform us that you are Withdrawing Your Consent. Please Note that any processing that we have carried out before the Withdrawal of Your Consent remains lawful.
The Right to Lodge a Complaint:
You also have a right to make a Data Protection Complaint to the Information Commissioner’s Office (ICO) in the UK if you think we are mishandling your Personal Data. You can contact them at https://ico.org.uk/
How Do I Contact You?
To Contact Us about anything to do with your Personal Data & Data Protection, including to make a Subject Access Request, please use the following details FAO. Data Privacy Officer (DPO)
Data Protection Officer: Sanah (Anna) Khan
Email Address: sanah@secure-recruitment.com
Telephone Number: 0800 002 5865
Postal Address: 10th Floor, Chancery Place, 50 Brown Street, Manchester, M2 2JG
Changes To This Privacy Policy:
We may Change this Privacy Notice from time to time. This may be necessary, for example, if the Law Changes, or if We Change Our Business in a way that affects Personal Data Protection.
Any Changes will be Immediately Posted on Our Site, and you will be deemed to have Accepted the Terms of the Privacy Policy on your first use of Our Site following the Alterations. We recommend that you check this page regularly to keep up to date.
This Privacy Policy was last Updated on 14th June 2024.
